Evaluating Information to Determine Compliance with Standards:
- Analyzes all purchases to ensure they meet all departmental, state and federal guidelines and justifies purchases through documentation.
Guiding, Directing, and Motivating Subordinates:
- Assigns, trains, supervises, and evaluates the work of others.
Interacting With Computers:
- Writes product specifications for use in bidding competitively with vendors for supplies, equipment, and services.
- Prepares requisitions and purchase orders for supplies and equipment for state government use.
- Conducts research in order to locate vendors and make product comparisons.
- Proficiently uses Microsoft Office applications to document orders and communicate with others.
- Manages time and leave for subordinates and self.
Resolving Conflicts and Negotiating with Others:
- Communicates with vendors and staff to resolve discrepancies, disputes and grievances.
Making Decisions and Solving Problems:
- Locates or identifies ordering errors and chooses the best solution to address the issue.
Monitor Processes, Materials, or Surroundings:
- Prepares service contracts and screens purchase orders for accuracy and proper justification.
- Receives supplies and follows up on late shipments with suppliers to determine causes.
- Monitors payments and invoices to ensure vendors receive payment as per payment terms.
Analyzing Data or Information:
- Analyzes all purchases to find more cost efficient options.
Communicating with Persons outside the Organization:
- Contacts vendors for required information, documentation, and procedures and serves as a liaison between the department, General Services, and vendors.
- Contacts vendors to solicit bids for purchases of supplies and equipment.
Monitoring and Controlling Resources:
- Communicates with the fiscal division for accounting purposes and maintains purchase records for inventory control.
Documenting/Recording Information:
- Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports.
- Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.
Scheduling Work and Activities:
- Prioritizes and follows through on assigned tasks to ensure the highest priority is completed first.
Updating and Using Relevant Knowledge:
- Monitors all contract periods for updates and expirations in order to ensure correct procedures are followed.
- Monitors agency term contracts so as to have a new requisition in place to ensure continuity of goods and services.
- Keeps updated on policy changes and revisions as they occur.
- Researches catalogs, the internet and trade magazines for product specifications and price information in order to best allocate state resources.
Establishing and Maintaining Interpersonal Relationships:
- Establishes good working relationships and rapport with vendors.
Communicating with Supervisors, Peers, or Subordinates:
- Continually communicates with staff throughout the state to ensure all areas of the procurement process are accurate and completed.
- Attends trainings and meetings regularly in order to meet area goals.
Handling and Moving Objects:
- Reviews orders and may be involved in the physical receiving of purchased items in order to ensure accuracy and condition of the shipment.
Performing General Physical Activities:
- May be required to walk, stoop and lift supplies and carry to destination.
Operating Vehicles, Mechanized Devices, or Equipment:
- Uses a state vehicle to conduct site visits, pick up purchases and attend training for procurement purposes.